29 Mar
Reimbursement Checklist for Travelers
When traveling for work, most people keep a running mental tally of which expenses their jobs may pay for . We created a reimbursement checklist for travelers because knowing which expenses to log will ensure that you don’t overpay on your business trip. Here’s the punchline — it really doesn’t matter what your company will reimburse. You should always keep your receipts. Here’s why:
Even if your company or client won’t reimburse a certain travel expense, there’s a good chance that the IRS may .
What should you snap on your next business trip? Literally Everything.
Nearly all expenses you incur on a business trip are tax deductible. So if you’re not sure whether your job covers those toiletries you had to buy at the airport, our advice: keep your receipts anyway.
With that said, here are the nine most common expenses that the IRS deems tax deductible:
- Travel by airplane, train, bus or car between your home and your business destination. (If you’re provided with a ticket or you’re riding free as a result of a frequent traveler or similar program, your cost is zero.)
- Fares for taxis or other types of transportation between:
- The airport or train station and your hotel,
- The hotel and the work location of your customers or clients, your business meeting place, or your temporary work location.
- Shipping of baggage, and sample or display material between your regular and temporary work locations.
- Using your car while at your business destination. You can deduct actual expenses or the standard mileage rate, as well as business-related tolls and parking fees. If you rent a car, you can deduct only the business-use portion for the expenses.
- Lodging and non-entertainment-related meals.
- Dry cleaning and laundry.
- Business calls while on your business trip. (This includes business communications by fax machine or other communication devices.)
- Tips you pay for services related to any of these expenses.
- Other similar ordinary and necessary expenses related to your business travel. (These expenses might include transportation to and from a business meal, public stenographer’s fees, computer rental fees, and operating and maintaining a house trailer.)
Are you doing more work from home these days. Make sure you check out our Reimbursement Checklist for Working from Home.
– The Receipt Snaps Team
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